Operations Administrator

Job Title: Operations Administrator
Location: Hybrid – Remote and at Spike Island Art Space.
Hours: Part-time, 1 day per week at 20hr/£140 per day
Contract: Freelance
Application Deadline: 30th June, 5pm

About Art in Motion Charitable Trust
Art in Motion Charitable Trust (AIM) is a dynamic organisation that collaborates with
learning-disabled and Neurodiverse artists to make artwork.

We champion inclusivity and creativity, opening doors to the arts and increasing belonging
within the artistic community. We empower artists with learning disabilities to engage,
create, and thrive within a supportive and dynamic art community.

We provide opportunities for individuals to develop their art practice, learn new skills,
broaden their experience and showcase their work through exhibitions and events.

The Role
We are looking for a highly organised and proactive Operations Administrator to support
the smooth running of AIM. This is a key role within our team, ensuring our administrative,
financial, and operational processes run efficiently. You will work closely with the Director
and provide essential support across the organisation, helping us maximise our impact
and continue our mission of making the arts accessible to all.

Key Responsibilities

Operations & Administration
Manage general office administration, including correspondence, filing, and data
management.
Support the development and implementation of organisational policies and procedures.
Maintain accurate records and assist with reporting requirements.
Act as the first point of contact for enquiries, directing them appropriately.
Support the organisation of meetings, taking minutes where required.
Finance & HR Support
Assist with financial administration, including processing invoices and expenses.
Maintain records of budgets and funding reports, supporting grant applications where
necessary.
Support HR functions such as recruitment administration, staff inductions, and maintaining
HR records.
Project & Event Support
Provide administrative support for AIM’s events, workshops, and projects.
Assist with booking venues, arranging access requirements, and coordinating logistics.
Liaise with artists, partners, and stakeholders to ensure smooth project delivery.
IT & Communications
Maintain internal databases and digital systems, ensuring accessibility.
Liaise with the communications manager to support website updates and social media
content, where required.
Support internal and external communications, including newsletters and reports.

Person Specification

Essential
Strong administrative and organisational skills.
Excellent attention to detail and ability to manage multiple tasks.
Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.
Strong written and verbal communication skills.
Experience in financial or HR administration.
Ability to work independently and as part of a team.
A commitment to inclusion and accessibility.

Desirable
Experience working in the arts, charity, or disability sector.
Knowledge of accessibility practices and inclusive working environments.

What We Offer
A supportive working environment.
Opportunities for professional development.
Flexible working arrangements.

AIM is an equal opportunities employer and strongly encourages applications from
disabled people and those from underrepresented backgrounds.

How to Apply
To apply, please send your CV and a cover letter outlining your suitability for the role to
aim4arts@yahoo.co.uk by 5pm on 30th June 2025. If you require the application in an alternative format or have any access requirements, please let us know.